eDiscovery mechanisms and workflows are functional and optimized exclusively for a digital environment. Data, information, emails and other documents that are electronically stored, are given a unique identification code or number that assembles them into one platform, which makes the entire process of eDiscovery easier and quicker.
On one hand, the widespread use of technology is giving rise to mountains of data and information. This is increasing the amount of information that has to be reviewed and analyzed by legal professionals when a litigation emerges. On the other hand, due to the emergence of huge amounts of data, law firms are forced to review millions of documents in lesser time. In-spite of the huge challenges, this can now be achieved through certain eDiscovery software that are available in the market. This software ensure that the review process is finished efficiently and accurately.
In any litigation or regulatory investigation, the response rate of an eDiscovery cycle needs to be quick. Since, most of the data involved in an eDiscovery cycle is electronic, there are many chances of the data being lost, deleted or overwritten. In such cases where data may be lost or manipulated, chances are that your data will not be accepted by the court. It is hence important to act quickly to ensure that the data is safe. This prevents the loss of important information and data related to the case that may be considered as evidence.
A proactive eDiscovery strategy can help in achieving quicker response mechanisms. Preservation of electronic information and data is the backbone of the eDiscovery process. Important documents that may be required in the future, need to be carefully preserved and taken care of. Although, preservation can be vast, collection of relevant data should be as narrow as possible in order to review and analyze only what is necessary.
There are plenty of eDiscovery solutions to help streamline the review process. Technology allows discovery teams to view similar documents with similar content together, helping them understand the context of data more quickly and make decisions.
According to the Federal Rules of Civil Procedure (FRCP), organizations can face serious consequences if they fail to preserve potentially relevant evidence. It is, therefore, a priority for legal firms and eDiscovery organizations to leverage all the tools & technologies available to them in order to create a quicker response mechanism and ensure proper preservation of all kinds of data and information.